Cornell-Specific RefWorks FAQ
See also RefWorks  Frequently Asked Questions

What is Cornell's Group Code?

What is RefWorks 2.0?

How do I connect to RefWorks and Write-n-Cite from off-campus?

What is the proxy server address I should use when configuring Write-n-Cite?

Is it easy to get records from the Cornell Library Catalog Work into RefWorks?

Can I use RefWorks to create a course reading list? 

How can I use RefWorks as a tool in Blackboard?

Can I attach files to my RefWorks database?

What is RefShare and does Cornell have it?

What is RefGrab-It?

What happens to my RefWorks account when I leave Cornell?

Can alumni get access to RefWorks? 

How can I back up my RefWorks account?

How can I get more help using RefWorks?
 

What is Cornell's Group Code?
Cornell’s Group Code is RWCorIndLabRS.  You may need to login using this group code from certain off-campus computers or when connecting to Write-n-Cite off-campus, using the MS Word utility.

What is RefWorks 2.0?
RefWorks 2.0 is the new and improved RefWorks interface.  It has the same features as the classic interface but is easier to navigate and use.  After you log into RefWorks (http://refworks.cornell.edu/), just click on the link in the upper right corner for "RefWorks 2.0." When using RefWorks 2.0, you will have access to all of the citations in your RefWorks database. From RefWorks 2.0, you can switch back to the classic interface by clicking "RefWorks Classic" in the upper right corner. Make sure you save any new work before switching between the two interfaces.

How do I connect to RefWorks and Write-n-Cite from off-campus?
RefWorks.  Off campus users will normally be prompted for their NetID and Password before they can log in to RefWorks.   In some situations, you may need to login using Cornell's Group Code, RWCorIndLabRS.  
Write-n-Cite.  If you have not configured Write-n-Cite to use the proxy server, you can log into Write-n-Cite using the Group Code, RWCorIndLabRS.

What is the proxy server address I should use when configuing Write-n-Cite?
You can configure Write-n-Cite to connect via a proxy server (instead of using the Group Code).  The address is: http://encompass.library.cornell.edu/cgi-bin/checkIP.cgi?access=gateway_standard%26url=https://www.refworks.com/Refworks/?WNC=true

Is it easy to get records from the Cornell Library Catalog Work into RefWorks?
RefWorks works  with both versions of the Cornell Library Catalog and there are several ways to transfer the references from the catalogs to RefWorks.  
In the WorldCat catalog, from an individual catalog record, click the "Cite/Export" at the top of the page, then "Export to RefWorks" from the popup dialog box.  If you have created a "list" in the WorldCat catalog (requires first creating an account), you can export all or selected references from the list to RefWorks in one step.  (Citations View, Export selected references [to Refworks].)  
The export from the Classic Catalog is actually a little easier, particularly for exporting several references at once.  Scroll down to the Record Options area from search results or from individual catalog records.  Click on the  Export to RefWorks button.  
Another way to get CU Catalog records into RefWorks is to choose Search-->Online Catalog or Database from within RefWorks.  

Can I use RefWorks to create a course reading list? 
RefWorks is an excellent tool for this.  You can create a stand-alone bibliography from a RefWorks database.  Then, copy and paste the bibliography into a word document and rearrange the order of readings to suit the class schedule.  You can also customize your Reference List Options (Tools, Customize) so that your references display in the desired Output Style (MLA, APA, etc.).  Then copy and paste each desired reference into your reading list.  You might also want to create a class RefWorks database that is accessible to your students through Blackboard.  

How can I use RefWorks as a tool in Blackboard?
You can get immediate access, without typing your username and password, to your personal RefWorks database from within Blackboard.  Instructors may also set up course RefWorks accounts for easy access and citation of course readings or to foster group collaboration. In many cases, users can click on the  "Get It Cornell" button and connect to journal articles and other electronic content listed in the Course RefWorks database.  For more information on Blackboard and RefWorks, please see https://confluence.cornell.edu/display/cmwg/Refworks+in+Blackboard .

Can I attach files to my RefWorks database?
RefWorks has a new feature that allows users to attach files to their RefWorks citations.  This makes the attached files accessible anywhere that has Internet access.  Use this feature to attach graphics, full text articles, sounds, etc.—anything on your local computer that you want to access remotely.   Remember, you can store up to 1GB of text in the Notes, Abstracts, or User fields in your database.  Both attaching files and filling the container fields could negatively affect the performance of your database.

What is RefShare and does Cornell have it?
RefShare is a social networking tool. It provides an easy way to share your RefWorks database or folders from it. If you elect to share your references, a URL is created that you can email to colleagues or link to from documents and web pages. Your database or folders are then available (read-only) to people who are not RefWorks subscribers. Examples of RefShare databases can be found at http://www.refworks.com/refshare/?site=010271135929600000 .

What is  RefGrab-It?
RefGrab-It is a tool that you can install on your browser.  Use RefGrab-It to capture bibliographic information from a web page you are viewing and to import this information into your RefWorks database. For more information, see http://www.refworks.com/refgrabit/linkpage.aspx .

What happens to my RefWorks account when I leave Cornell?
Nothing except you will access RefWorks using the Remote Access mode with the Cornell Group Code, RWCorIndLabRS.  Bear in mind, much of the power of RefWorks is its connectivity to restricted databases.  When you leave Cornell your access to most restricted databases ends.  Therefore, if you will be attending or working for another university, you will probably want to backup your Cornell RefWorks database and Restore it to a new account from the new institution.  See instructions below.  

Can alumni get access to RefWorks?  
As a Cornell alum, you can continue to use or even set up new RefWorks accounts.  Please keep your subscriber email and status current (TOOLS-->Update User Information) to ensure that your will receive all relevant communications about RefWorks.  Access your Cornell Alumni RefWorks account via the Login link from the RefWorks homepage, http://www.refworks.com.  Select the Remote Access option and login using the Cornell Group Code, RWCorIndLabRS.  (you will also need the group code to access your Write-n-Cite database.)  Alumni can set up a new RefWorks account by clicking on the Sign up for an individual account link in the login box and providing the information requested.  
Bear in mind, much of the power of RefWorks is its connectivity to restricted databases.  When you leave Cornell your access to most restricted databases ends.  Therefore, if you will be attending or working for another university, you will probably want to backup your Cornell RefWorks database and Restore it to a new account from the new institution.  See instructions below.  
Note:  Cornell alumni now have access to alumni versions of some key EBSCO databases, which  are compatible with RefWorks.  See http://alumni.library.cornell.edu/askalibrarian.html .

 

How can I back up my RefWorks account?
It is good insurance to backup your RefWorks database.  You can do this two ways.  Select TOOLS-->Backup/Restore to create a compressed file on your computer.  This file can be restored to any blank RefWorks database.  We suggest this method if you will be attending another university or institution that subscribes to RefWorks and want to transfer your Cornell account to a RefWorks account at the new university.    
You might also want to save a copy of your database that could be opened in other Reference Managers, such as EndNote or Zotero, or even in spreadsheet and database programs.  To do this, select REFERENCES-->Export and select the format, RIS for many Reference Managers and .txt for spreadsheets and databases.
 
How can I get more help using RefWorks?
RefWorks has the answers to many more Frequently Asked Questions.  It also provides a clearly written Help, a Quick Start Guide, and tutorial.  Cornell Library staff members provide training for RefWorks.   Introductory and advanced sessions are available throughout the year.  To find a class, search the Library Events Calendar.   RefWorks trainers are also available to offer group sessions at your campus department.  Please contact citemanage-l@cornell.edu to arrange a session.  A team of dedicated librarians from across campus is available to answer your questions about RefWorks and other citation managers.  Contact citemanage-l@cornell.edu.


 
Got comments or more questions? Email citemanage-l@cornell.edu
 
Updated January 5, 2010 (SL)